You might even turn off the ability to add sub-sites.Īll that being said, we understand that both document libraries and sub-sites can be useful. The site contents view makes it easy for anyone to add a subsite when they really ought to just add a page, list, or document library to an existing site.Ĭonsider setting a limit on levels of navigation in your SharePoint environment. Many organizations misuse or overuse nested sub-sites and make their data unmanageable.
You typically have one root site that becomes the main site, and department sites live under the root site.
In essence, site structure in SharePoint mirrors a nested folder structure. Under this regimen, users will be able to filter by year or department instead of searching through folders to find the documents they seek. Then create columns for fields, such as Year or Department, and “tag” data with the appropriate fields. That is, all the documents should be at the same level. Instead of perpetuating this nested folder structure, flatten the data into a single view. SharePoint offers much better tools for users to access and interact with documents. SharePoint makes it too easy to import documents in the same nested structure we’ve used for decades for file shares. In the example above, of performance reports for each fiscal year, the structure changes from year to year and no naming protocol for folders exists. Nested folders tend to create confusing structures that are difficult to use and manage. Read on for analysis of the problem and for more efficient ways to structure site content. Resist the temptation to misuse sub-sites in SharePoint. Similarly, it’s tempting to create endless subsites in the same way that user create nested folders. It’s tempting to pull this structure into SharePoint document libraries directly but that doesn’t solve the problem. Such document library problems – and the bad habits that create them – can carry over into SharePoint. Nested folders are easy to create, but also easy to abuse and difficult to navigate and manage. Sounds easy, until you realize that the department folders are inconsistently named and some of them change from year to year. It shows a file share containing reporting documents organized by year and department.
WHERE IS THE CAPTURE ONE STYLES FOLDER WINDOWS
Anyone who’s worked on a Windows machine in the last 30 years will find the image below familiar.
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